Guard tour system with QR checkpoints and location-checked scans

Set up checkpoints and patrol routes

Add each site's floors and floor plans in the console. Each new checkpoint gets its own QR code: pin it on the plan, set its map location and an allowed distance of 10 to 5,000 metres, then download the cards as a print-ready PDF.

A checkpoint can carry an optional checklist of up to 20 items, each with a photo required, optional or not needed, used on every route that includes it. Each patrol route then gets:

• Two or more checkpoints, scanned in any order.
• One or more time windows with their own days, including windows past midnight, in the site's own time zone.
• A lateness tolerance, a reminder lead time and the assigned guards.

In the field: a security patrol app that checks where the guard stands

Once clocked in, the guard opens Patrols in the Android guard app. After reading a QR code, the app takes a fresh GPS reading and saves the scan only if the guard is within the allowed distance with an accurate enough reading. A location the phone flags as fake fails outright.

• Checklist photos come only from the app's own camera, never the gallery.
• A checkpoint or checklist item can be skipped with a written reason, such as a locked door.
• On duty, alarm-style reminders ring before each window of a route assigned to the guard, and at the start if the round hasn't begun, even with the screen off.

Proof of patrol for supervisors: the patrol log

The console's Patrol log lists every round at your sites as Complete, Incomplete, Missed or In progress, with badges such as minutes late or scans off-site. Each round's page shows coverage, each checkpoint's scan time, distance and verdict, skip reasons, checklist answers with photos, and a map comparing where the guard stood with the checkpoint.

The server checks every scan again and counts only those that pass. Supervisors who cover the site are notified in the console and by push on their phone or browser when a patrol does not start on time, is missed or finishes incomplete.

Patrol reports in PDF, Excel or CSV

The Reports page has two patrol reports, filtered by site, route and checkpoint and exported as a branded PDF, Excel or CSV. The Yaqiz Admin app can share them straight from the phone.

• Patrol rounds: one row per round, with lateness, skipped checkpoints and items, missing photos and uncounted scans.
• Checkpoint visits: every visit and checklist answer, with photo thumbnails in the PDF.
• Opt-in emails: a Patrol report after each finished round with its PDF, and Patrol alerts grouped every 15 minutes.