Hospital security management for gates, floors and night rounds

Hospital visitor management at the gate

In the guard app, the guard registers each walk-in under a visitor type and links a printed QR visitor card. At the gate, the guard closes the visit only by scanning that card on the way out, and 'On site now' lists every visit still open.

• Your own visitor types, such as patient visitors, contractors and deliveries, each with its own fields.
• QR passes sent ahead by email or link to expected suppliers and contractors; the guard scans them at the gate.
• The phone camera reads the number and name from Egyptian national IDs, Egyptian driving licences and passports (Android apps only); lists show only the last 4 digits of an ID number, and only to roles allowed to see them.
• Anyone the hospital has banned shows as “Do not admit” at the gate; the guard cannot register them, and a single exception is the control room's call.

Hospital security patrols on every floor

Add the hospital's floors, basements included, and pin QR checkpoints on the floor plans where they matter: the pharmacy store, the medical-gas and generator rooms, the fire exits. Save each checkpoint's real location on the map or by scanning it on the spot from a phone, then group checkpoints into timed routes, overnight rounds included, and assign the guards.

The guard scans checkpoints in any order. Before recording a scan, the app checks the guard is within the checkpoint's allowed distance, then opens its checklist if it has one, with items such as 'Fire door closed' and a camera photo where you require one. Skipping needs a written reason.

• Alarm-style reminders on the on-duty guard's phone before each round, and again at its start if it hasn't begun.
• Ward and basement rounds that are missed, not started on time or finished incomplete raise a notification for the supervisors of that hospital.

A panic button for hospital guards, and incident reports

Tension in the emergency department, or a guard alone on a floor at night: a double-tap on SOS starts a 5-second countdown that can be cancelled, then alerts the control room and the staff assigned to the hospital site. Colleagues' phones sound a siren and show who needs help and how far away; they answer 'I'm on my way' and appear on a live map. With no signal, the alert is saved on the phone and sent automatically later.

Anything less urgent becomes an incident report with a type such as Theft, Medical or Fire, a severity, a description and up to 10 camera photos, which you assign and follow to Resolved.

Round-the-clock shifts with photo and GPS attendance

Build weekly shifts, overnight shifts included. A guard can clock in only inside the hospital's boundary and within the shift window, and every clock-in carries a live photo and a GPS position. Supervisors are notified of late clock-ins, and a guard who never clocked in is reported absent once the shift ends.

For guards alone at night, turn on presence check-ins for their shift: the phone asks 'Are you OK?' at the interval you set, with a selfie every few check-ins. Three misses in a row suspend the guard and alert the supervisors.